Event Manager

Job Locations US-DC-Washington
Job Post Information* : Posted Date 2 months ago(11/8/2021 10:27 AM)
Service Delivery (Health, Digital, Communications, & Mission Support)

Job Summary

Aptive is seeking an Event Manager/Coordinator with 5 years of demonstrated experience in event planning, logistics experience, and marketing skills. This candidate will be responsible for executing numerous internal and external events for the U.S. Department of Homeland Security (DHS) Science and Technology (S&T) Directorate’s goals to gain stakeholder support and participation in new S&T initiatives.


The Event Manager will support all aspects of planning and execution of events including sourcing venues (in person and virtual), working with a production team to oversee audio-visual support, and management throughout each event. This key team player will also assist with engagement activities and program development focused on communicating and sharing information with key stakeholders.


This mid-level full-time position is primarily located onsite at DHS locations in Washington, DC and Alexandria, VA, though temporary telework will be available during COVID-19. This is a contingent hire position.

Primary Responsibilities

  • Manage event logistics, including selecting and scheduling events, managing speakers and attendee needs and coordinating registration requirements.
  • Oversee venue selection and coordinate with venue representative.
  • Manage and coordinate the event with venue staff.
  • Engage stakeholders and provide relevant information prior to each event.
  • Provide on-site support for participants during events, as necessary.
  • Capture and distribute event findings, including outcomes, decisions, and action items to inform future sessions.
  • Responsible for synchronizing 50-100 events per year across the organization.  Serves as the organization’s speaking and conference manager.
  • Submits written summaries and outcomes of each event for archive and monthly metrics reports.
  • Advises leaders and other staff on events and protocol issues, ensuring handbooks and standard operating procedures, etc. are current.
  • Develops and integrates social media tactics into events.
  • Drafts articles as appropriate, capturing participation and impacts at key events. 
  • Responsible for developing an annual engagement strategy including internal and external events.

Minimum Qualifications

  • 5 years of experience planning and executing events.
  • Bachelor’s degree in communications, public relations, marketing, or related fields.
  • Active top secret security clearance.
  • Experience supporting large, complex events, with multiple breakout sessions.
  • Experience supporting large federal agencies.
  • Understanding virtual event platforms, especially Zoom and MS Teams.
  • Authorized to work in the U.S.

Desired Qualifications

  • Ability to quickly absorb complex issues and determine sound solutions.
  • Ability to work in a dynamic, collaborative, results driven environment.
  • Ability to multi-task and work with limited supervision while producing sustainable results under tight deadlines.
  • Self-starter with a drive to accomplish tasks with high attention to detail.
  • Knowledge of the principles and techniques of written, oral, and visual communication to speak and write with clarity and tact at the executive level.
  • Possess excellent critical thinking, leadership, analysis, and data gathering skills.
  • Demonstrated ability to coordinate with a project team, vendors, and senior-level stakeholders.

Client Information

The Science and Technology Directorate (S&T) is the science advisor to the Secretary and serves as the research and development arm of the Department of Homeland Security (DHS). Established by Congress in 2003, S&T conducts basic and applied research, development, testing and evaluation activities in alignment with the DHS mission. S&T does the science that strengthens the nation’s overall security and develops and transitions the technologies that allow those on the front lines to complete their missions effectively and safely.

About Aptive

Aptive is a modern federal consulting firm focused on human experience, digital services, and business transformation. We harness creativity, technology, and culture to connect people and systems to impact the world. We’re advisors, strategists, and engineers focused on people, above all else.


We believe in generating success collaboratively, leaving client organizations stronger after every engagement and building trust for the next big challenge.


Our work inspires people, fuels change and makes an impact. Join our team to be part of positive change in your community and our nation.


What’s in it for you?

· Competitive compensation

· Health, vision, dental and disability plans with company contributions

· 401K plan with immediate vesting and a competitive company match

· Generous paid time off and flexible work schedules

· Flexible savings accounts

· Commuter benefits

· Company-sponsored professional education and training opportunities

EEO Statement

Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability or any other protected class.

Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.

COVID 19 Vaccine Statement

This position supports a federal government contract and is subject to compliance with Executive Order 14042, requiring all employees to be fully vaccinated for the COVID 19 virus or be granted an approved medical or religious accommodation. Proof of vaccination or an adjudicated accommodation is requirement of employment for this position.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed